FORMS & INFORMATION
PROCEDURE FOR PUBLIC RECORDS REQUESTS UNDER THE CALIFORNIA PUBLIC RECORDS ACT
The City Clerk, acting as Official Custodian of Records for the City of Indio, will coordinate public records requests.
Requests may be submitted electronically to the Deputy City Clerk at firstname.lastname@example.org or faxed to (760) 342-9187.
When a review of City records is necessary before copies may be provided, arrangements will be made upon submission of a written request to the City Clerk. The request should specify which records are being requested for review and/or duplication, "pursuant to the California Public Records Act, Government Code Sections 6250 – 6257."
The City Clerk’s standard copies request form is intended for standard records requests that are either routinely made available by advance printing, or are easily and quickly accessed due to their specific nature, i.e., Resolutions, Ordinances.
Note: Requests too general in nature, i.e.: "All files relating to…," may result in a delay, pending further identification of the records. It is the City Clerk’s job to assist the requestor in clarifying and identifying his/her request.
Examples of information that may expedite the process:
- The name or title of the document, i.e. E.I.R. No. 100
- An address, or property location
- A developer name
- A date of Public Hearing, or City Council approval/denial, if applicable
Note: Once the written request has been submitted, the California Public Records Act allows a period of ten calendar days to assemble records or review, or to provide a written response to the public request. In certain cases, the City may request additional time to obtain records and copy them.
The fee for copies for regular 8 ½ x 11 and legal sized pages will be $.10 each. Engineering drawings, maps or irregularly sized documents will be billed at the City’s cost. If preferred, the services of a photocopy provider may be used, but this must occur on site. Documents that are available on line may be printed.
To protect their integrity and ensure accessibility, original City records must remain in the custody of the City.
If you have any questions regarding these procedures, please call the City Clerk’s office at 760-391-4007 or email us at email@example.com . We will be happy to assist you.